Reed Exhibitions Japan Ltd. (hereinafter “Reed Japan”) may ask you for personal information when you participate as an exhibitor, visitor in any exhibition or conferences organised by Reed Japan, or when using any other service it offers. In any of these instances Reed Japan will take the utmost care in the handling of your personal information.
1. Persons from whom personal information is collected
Reed Japan defines those listed below as “customers” under this policy and may ask for personal information.
2. Personal information collected
Reed Japan will collect personal information from customers such as:
3. Use of personal information collected
Reed Japan may use customers’ personal information for the purposes such as:
4. Offering of personal information to third parties
Reed Japan will not offer personal information to third parties without approval of the customer concerned Reed Japan never engages in any act of selling personal information to any outside company or organisation.
However, Reed Japan may disclose personal information to a third party in the following cases:
-Encouraging companies to participate in an exhibition as exhibitors when there is high demand among visitors
-Asking exhibitors to be well prepared for visitors’ satisfaction (The reports of exhibition and conference registrants and participants may be provided.)
-Asking conference speakers to prepare and deliver lectures to satisfy the attendees
-Enhancing the information exchange among participants in reception parties
-Offering information to exhibitors or intended exhibitors in order to make decisions on joining the following year’s exhibition
(The report after the exhibition may include company names, departments and titles of visitors anonymously.)
(Approving barcode scanning is equal to providing business cards. Thus, personal information of a visitor will be disclosed to the exhibitors approved by him. Please inquire exhibitors about their privacy policies.)
(A polling company designated by the national government may use some visitors as samples and phone to check their attendance at an exhibition.)
(Personal information collected may be disclosed to the third party.)
5. Security measures for personal information collected
Reed Japan will implement security measures that are stringent in physical, technical and managerial terms for the purpose of preventing any loss, misuse, leakage or alteration of any personal information collected.
6. Correction or discontinuation of use of personal information
At any time customers can make a request to Reed Japan to correct their personal information. Requests can also be made to delete personal information from the database or to discontinue distribution of information on exhibitions and conferences.
With regard to discontinuing distribution of information on exhibitions and conferences, Reed Japan will meet the following requests:
8. Contact address for enquiries about the protection of personal information
For enquiries about the protection of personal information, please contact us via
*Reed Japan’s website contains links to external websites. Please note that Reed Japan will not assume responsibility for protection of personal information and for contents available at link destinations.
The numbers of exhibitors/countries (including co-exhibitors) and visitors (including concurrent shows) on this website are forecasts. These numbers may differ from the actual numbers at the show.